Top 10 Best Photocopy Machines For Small Business in 2018

Running a small business is no small feat. Whether you’re just starting out or have been in business for years, you have to be mindful of every penny you spend.

Your budget is important in every area of your business, but one of the areas where it’s easy to overspend if you’re not careful is office equipment. You need a photocopy machine that you can rely upon, but it can be difficult to tell which machine is best for your company’s needs?

We all need help sometimes, and we’re here to provide it. We’ve reviewed many of the top photocopy machines on the market. We’ve compiled a list of the top 10 best photocopy machines for small business in 2017 to eliminate the guesswork and help you make the right choice.

What to Look for in a Photocopy Machine

What are the qualities you should look for in a photocopy machine? There are many things to consider? In addition to staying within your budget, you also need to make sure that the machine you pick is durable, reliable, and able to do what you need it to do.

Here are the things to look for when you’re deciding on a photocopy machine for your business.

  • Printing speed – How many pages can you copy, and how quickly? If you have a high volume of paperwork to duplicate, you’ll want a machine that can keep up.
  • Networking ability – Can you connect it to your existing network and what can you do with it once it’s there? Once a photocopy machine is networked you can use it as a scanner to archive documents electronically and do a host of other things with it.
  • Compatibility – If you do plan on networking, is the machine you’re considering compatible with your existing network? There’s no point in spending money on a photocopy machine that won’t work with the rest of your office equipment.
  • Ease of operation – Every office has a max of computer-savvy people and those who need a little help. You may want a machine that’s simple to operate.
  • Price – How much money do you have in your budget? Does the manufacturer offer purchase options? If you’re buying a small machine to handle a few copies, then price probably won’t be much of an issue. But for a big, industrial-size machine you’ll need to think about it. You should also keep in mind the cost of the cartridges.

Best Photocopy Machines For Small Business in 2017

Keep these things in mind as you consider which machine to buy for your business. And now that you know what to look for, here is our list of the top 10 best photocopy machines for small business in 2017.

10. Canon imageCLASS MF247dw Wireless, Multifunction, Duplex Laser Printer

The first photocopy machine on our list is actually a multi-function machine, the Canon imageCLASS MF247dw Wireless, Multifunction, Duplex Laser Printer. Sometimes all-in-one machines aren’t the best choice, but here’s what we like about this one.

  • High-speed machine prints up to 28 pages per minute.
  • No router needed to connect mobile devices via the built-in Wi-Fi Direct Connection.
  • The energy-efficient machine uses only 2W of energy in power save mode.

While this machine is fast and efficient, there are a few potential downsides to consider.

  • Machine prints and copies only in black and white – no color option.
  • Copy quality is decent but not fantastic – edges may not be crisp.
  • No double-sided copy option, pages must be flipped manually.

If you don’t mind flipping pages to copy both sides, this is a very good and affordable printer.

9. Canon MG6821 Wireless All-In-One Printer with Scanner and Copier. Mobile and Tablet Printing with Airprint and Google Cloud Print compatible

The 9 photocopier on our list is the Canon MG6821 Wireless All-In-One Printer with Scanner and Copier. Mobile and Tablet Printing with Airprint and Google Cloud Print compatible. Here’s what we like about it.

  • Prints both in color and black and white.
  • Wi-Fi enabled so you can print from a computer, tablet, or smartphone.
  • Easy to print from the Google Cloud and other wireless storage services.

This is an affordable machine, but here are a few possible negatives to consider.

  • When any one cartridge is empty, the machine will not copy.
  • The machine is a bit noisy when running, so you’ll need to be careful about where you put it.
  • Not as fast as some of the other machines on the list.

If you want a machine that will give you good quality color copies at an affordable price, we recommend this one.

8. Brother DCPL5500DN Business Laser Multi-Function Copier with Duplex Printing and Networking, Amazon Dash Replenishment Enabled

Coming in at 8 on our list is the Brother DCPL5500DN Business Laser Multi-Function Copier with Duplex Printing and Networking, Amazon Dash Replenishment Enabled. Here’s what we like about this model.

  • Can print and copy up to 42 pages per minute.
  • Two-sided printing and copying with a 40-page feeder.
  • Built-in Amazon Dash connection orders toner cartridges automatically when you need them.

This is a good printer for most small business, but there are a few cons to consider.

  • While it is possible to network this computer, it must be done via a USB cord as there is no Wi-Fi option.
  • Copies only in black and white, not color.
  • May require a bit of time to understand the controls.

If you don’t mind the lack of a Wi-Fi option, this is a very fast photocopy machine for the price.

7. Canon Lasers Imageclass D1520 Monochrome Printer with Scanner & Copier

Up next is the Canon Lasers Imageclass D1520 Monochrome Printer with Scanner & Copier. Many business choose laser printers for their speed and efficiency. Here’s what we like about this one.

  • Prints up to 35 pages per minute, and puts your first copy in your hands in just over six seconds.
  • Legal-size glass accommodates standard and legal paper.
  • Prints and scans remotely using Google Cloud print and others

No photocopy machine is perfect, so here are a few potential issues to keep in mind.

  • This copier cannot copy in color, only in black and white.
  • While it can print from the cloud, it does not have wireless capability.
  • The machine is bulky and heavy, which may not be ideal for everybody.

If you need a reliable photocopy machine that can handle both legal and standard paper, you might want to consider this one.

6. Brother DCPL2540DW Wireless Compact Laser Printer, Amazon Dash Replenishment Enabled

At 6 on our list is the Brother DCPL2540DW Wireless Compact Laser Printer. This is our second machine from Brother, and here’s why we like it.

  • Prints or copies up to 30 pages per minute with two-sided copying as an option.
  • Uses fast laser technology to copy in both black and white and color.
  • Wireless capability so you can network the computer or print from mobile devices.

This printer is Amazon Dash enabled too, which means you can set it up to automatically order toner when it’s running low. Here are a few potential downsides to keeping in mind.

  • It comes with a toner cartridge, but it only yields about 700 pages. Plan on ordering a high-capacity replacement at the same time.
  • The machine sometimes thinks it’s out of toner before it really is.
  • The settings can be a bit tricky to figure out at first.

If you want a reliable laser copier at a reasonable price, this machine is a good choice.

5. Canon imageCLASS D550 Laser Multifunction Copier

Our 5 photocopy machine for small business is the Canon imageCLASS D550 Laser Multifunction Copier. Here’s why it made our list.

  • 2-sided copying (and printing and scanning) at a speed of 26 pages per minute.
  • A document feeder for copying holds up to 50 sheets at a time.
  • Dual cartridge makes for easy ordering.

There are a few things we don’t like about this photocopy machine, such as.

  • You can scan, but not copy, legal-size documents.
  • Does not have wireless or networking capability, so may be best for a one-person operation.
  • Replacement cartridges are quite pricey.

If you work by yourself and need a reliable photocopy machine that you can use, this is a good choice. However, if you need to share the printer with others, you’ll want to get one with network capability.

4. HP LaserJet Pro M225dn Monochrome Printer with Scanner, Copier and Fax, (CF484A)

The photocopy machine at 4 on our list is the HP LaserJet Pro M225dn Monochrome Printer with Scanner, Copier and Fax, (CF484A). Here’s what we like about it.

  • Built-in Ethernet networking makes it easy to share the machine and secure your data at the same time.
  • Copies up to 26 pages per minute in black and white and can handle up to 2,000 pages per month.
  • Document feeder holds 35 pages at a time.

There are a few things that we think could be better on this machine, such as.

  • It copies only in black and white.
  • The paper tray holds only 250 sheets – a bit on the small side for a business machine.
  • The scan function is not very good – the resolution could be better.

If you want a straightforward copy machine and printer this is a good choice; but if high-res scanning is a must, look someplace else.

3. Canon Lasers Imageclass D1550 Wireless Monochrome Printer with Scanner, Copier & Fax

The 3 photocopy machine on our list is the Canon Lasers Imageclass D1550 Wireless Monochrome Printer with Scanner, Copier & Fax. Here’s why it made the cut.

  • Prints up to 35 pages per minute using laser technology for clear copies.
  • Legal size glass can handle standard and legal size paper, and it collates copies, too.
  • Router-free wireless connection makes mobile printing a breeze.
  • Can print up to 50,000 pages per month

There are a few things you should be aware of on the negative side.

  • The set-up is more complicated than it needs to be and may be confusing for some users.
  • If you want to print with legal paper, you need to order a separate tray to handle it.
  • The scanning function is very slow.

Companies that need a high-volume machine that they can rely on would do well with this model.

2. Brother Printer MFCJ6935DW Wireless Color Printer with Scanner, Copier & Fax

If you need a high-quality color copier, then the Brother Printer MFCJ6935DW Wireless Color Printer with Scanner, Copier & Fax at 2 on our list is for you. Here’s what we like about it.

  • Fast and reliable machine prints up to 22 pages per minute in full color.
  • High-capacity trays hold up to 500 sheets at a time and can handle standard, legal, and 11×17 paper.
  • Wireless and Ethernet capabilities make for easy networking.

And here are a few potential caveats to keep in mind before buying.

  • Connection ports are inside the cover, so you may need to buy long cables depending on your office set-up.
  • The built-in virus protection is useful but may also inhibit some networking capabilities.
  • This is an inkjet printer and not a laser, so you will have to replace cartridges frequently.

If your business requires you to produce clean, beautiful color copies, then this is the machine for you.

1. Brother DCPL5650DN Business Laser Multi-Function Copier with Advanced Duplex and Networking, Amazon Dash Replenishment Enabled

And finally, the 1 photocopy machine for small business is the Brother DCPL5650DN Business Laser Multi-Function Copier with Advanced Duplex and Networking, Amazon Dash Replenishment Enabled. There’s a lot to love about this machine, including.

  • The super-fast machine can print or copy up to 42 pages per minute.
  • Side document feeder holds up to 70 pages at a time and can handle two-sided printing with ease.
  • Paper trays hold 300 sheets but expansion trays can increase the capacity to 1,340 sheets total.
  • Advanced networking capabilities offer easy sharing combined with security options such as PINs to keep your data safe.

We don’t have many complaints about this machine, but here are a few things to keep in mind.

  • The cloud printing options are not as versatile as on some other models.
  • The set-up is complex and may be daunting for some business owners – but it’s certainly not out of reach for an experienced IT person.
  • This is another black and white printer, so if you need color copies this won’t produce them.

On the whole, it’s hard to go wrong with this printer. It can handle a huge amount of volume with ease.

Conclusion

Choosing the right photocopy machine for your business is a must. You need a reliable machine to keep up with your staff’s demands and produce high-quality copies whenever you need them. The 10 machines on this list fit the bill.

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